TD Ontario Productions

Tips to Help Make Your Event a Success

Booking Your Entertainment

Questions to ask to ensure your event is a success: download document.

Rates for the DJ industry vary greatly, ranging from $350 to $5,000 with an average of $850 for five hours of entertainment. Professionals invest, on average, from 35 to 100 hours planning for your special event but the client pays for only 4 to 65 hours. The best price is not always the best deal. You deserve the best; don’t sell yourself short.

Make sure your DJ's personality is a good match for your event. Will he/she be dressed appropriately?

Some laptops, ipods and mp3 players are not professional sound equipment (just look at the size of the audio plug). Be sure to check the equipment of your provider and ask about amps and speakers. Some speakers throw sound 15 feet while others can handle up to 1500 feet. It's not 'one size fits all.'

Check to see if your DJ is licensed, insured and belongs to professional organizations. Ask if he/she is trained in First Aid & CPR.

Find out if your DJ plays requests and if he/she will discuss the music with you beforehand.

A professional DJ with years of experience can read crowds. A good rule is to pick only about 15 of your favourite songs and let the professional determine what your guests will enjoy.

Don't rush into booking a band or DJ. Today, anyone can use computer software to edit their best material and make themselves look good.

The synergy between entertainer and catering manager is what keeps your function running smoothly. An entertainer's talent should reach far beyond just motivating the crowd and making the announcements at the right time. They must have their finger on the pulse of your function and know everything that is going on. The only way this can happen is if they have a good working relationship with the venue staff.

Spell out in your contract whether there will be overtime fees or travel fees.

Remember that usually, only about 70-90 songs are played during an evening event.

Your DJ should use a wireless microphone. Cords are a safety hazard.

Ensure that your DJ is using professional equipment and not home amps and speakers. Check the Internet for a list of professional brands.

It's no surpise that for top-rated wedding dances, the entertainer brings lots of personality and energy to the wedding reception, making it highly charged for all the guests. A great entertainer could have your guests crying one minute and laughing the next. 

Don't be sorry after the fact; take the time to select the right DJ or band for your special event. Feel free to ask a lot of questions.

In hindsight, 76% of brides would have spent more money on their entertainment and made it their #1 priority.

Your wedding is probably the largest, most expensive event you will ever plan. You’ve taken all this time to choose the best partner to share the rest of your life with. Your life partner is worth the best memories. It's not a roll of the dice ... a great entertainer knows how to create great memories.

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